Forms That Think: Conditional Logic and Embeddable on Any Website

Conditional logic that adapts to the client

The form builder supports conditional visibility on individual fields and on entire sections. A field can appear only if a previous answer triggers it. A whole section of the form can remain hidden until the client makes a specific selection.

In practice this means a wedding planning form can show ceremony-specific questions only when the client indicates they have a ceremony - and skip that section entirely for clients booking a reception-only event. A DJ intake form can surface the first dance section only when the client confirms they want one. The form adapts to what the client is actually doing.

This reduces friction for the client and increases the quality of the data you collect. They are not filling out fields that do not apply to them. You are not receiving blank answers to questions that were irrelevant. The form asks what it needs to ask, for that specific event, and nothing more.

Embeddable anywhere with two lines of code

Every form you build in Zenvents360 can be published and embedded on any external website - your Squarespace site, your Wix page, your Showit portfolio, whatever you use. The embed is a two-line snippet that you paste into your page. The form appears, fully styled and functional, without any backend configuration on your end.

This matters because it keeps your client on your website. They do not click a link and land on a third-party form tool with generic branding and someone else's URL in the address bar. They stay on your site, filling out a form that came from your Zenvents360 account, and the submission lands on the event where it belongs.

The Instant Quote System works the same way - the same embed approach, the same seamless handoff to your account. You built one website and all of your intake tools connect to it without adding third-party integrations to maintain.

Assigning forms to vendors

Forms are not just for clients. Every form you create can be assigned to a vendor or subcontractor through their portal. If you need the catering company to submit a final menu confirmation, or the photo booth vendor to provide their setup requirements, or a subcontracted second shooter to fill out a logistics form - you assign the form and they complete it from their own portal access.

Vendor portals are scoped by design - vendors see only what pertains to their involvement in the event, not the full event record. The assigned form appears for them, they complete it, and the submission lands on your event. You do not have to manage a separate email thread for each piece of information you need from the vendor side.

File uploads built in

Any form field can support file uploads. A client's final playlist as a spreadsheet. A signed catering BEO. A floor plan from the venue coordinator. A certificate of insurance from a subcontractor. Whatever document you need to collect lands on the event as an attachment when the form is submitted.

This replaces the email chain where you ask for a document, someone attaches it, you download it, and then try to remember where you saved it. The file is on the event. It is there when you need it. Everyone who has access to the event can find it.

Multi-step wizard flows

For longer intake forms, the wizard step format breaks the experience into manageable pages. Instead of presenting a client with a single long form, the wizard steps guide them through a sequence - event details first, then music preferences, then special requests, then contact information. Each step feels approachable. Completion rates go up.

Conditional logic applies at the step level too - if a step is not relevant based on prior answers, it can be skipped entirely. The wizard flows to the next relevant step automatically. From the client's perspective, the form just makes sense. It asks them about their event, not about every possible variation of every event your business has ever done.